Importing and exporting products could be a challenge for businesses in Vietnam. Vietnam Briefing outlines an overall step-by-step guide for import and export process in Vietnam. We examine registration, license permit requirements, customs procedures, and duties applied.
Vietnam does not require an organization to possess a separate import or export license to take part in import and export activities in the nation.
The commonest entity for investors looking to engage in import and export activities, as well as participate in domestic distribution of goods, is to establish a trading company. It is deemed an inexpensive establishment option without having minimum capital contribution required.
However, in the event an importer would like to sell imported products to Vietnamese consumers, they need to get an additional trading license must be obtained to legalize the process. Starting a trading company takes approximately three months while having a trading license can take 1-3 months.
n practice, firms that want to import to Vietnam without setting up a local legal entity can utilize an importer of record to facilitate the method. This plan allows foreign companies that have the time constraints, need to test the market industry, or only import a couple of times to deal with logistical, regulatory, and language barriers.
Certain goods do require companies to acquire permits from your government. Moreover, petroleum oil is banned from exports while goods banned from imports include cigars, tobacco, petroleum oils, newspapers and journals, and aircraft.
Customs procedures
All goods imported or exported in Vietnam are subject to the Vietnam customs clearance standards, which effectively look at the quality, specifications, quantity, and level of items. Among these, certain imported merchandise is subject to inspection.
As an example, imported pharmaceuticals must undergo testing and can include documents detailing product use, dosage, and expiration dates (developed in Vietnamese), which must also be incorporated into or about the product packaging.
Customs documents required in Vietnam
Firms that import or export goods must submit a dossier of documents, including at least the company’s business registration certificate and import/export business code registration certificate on the customs authorities. With regards to the imports or exports involved, authorities may request these additional documents:
Documents required for importing goods include:
Bill of lading;
Import goods declaration form;
Import permit (for restricted goods);
Certificate of origin;
Cargo release order;
Commercial invoice;
Customs import declaration form;
Inspection report;
Packing list;
Delivery Order (for goods imported through seaports);
Technical standard/health certificate; and
Terminal handling receipts.
The documents necessary for exporting goods include:
Electronic Export Customs Declaration (E-Form HQ/2015/XK);
Bill of lading;
Contract;
Certificate of origin;
Commercial invoice;
Customs export declaration form;
Export Permit;
Packing list; and
Technical standard/health certificate.
Export shipments may be completed on the day that while import shipments typically take around one-three days to complete for full container loads (FCL) and much less than container loads (LCL), respectively.
Optimizing your customs experience
Vietnam’s customs procedures are complex and at the mercy of change with virtually no warning. For up-to-date information about clearance regulations, processing times, or applying for the priority program, it's advised to refer to with government officials or a professional service firm that could advice the business with any cumbersome procedures and legalities.
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